Steering Committee Minutes 2011-12

Thurs February 9 ~ 7:15 am

*Reviewed punch list for visitation prep

*Created itinerary and speakers for Sunday, March 4th Panel Presentation

*Homework: ongoing

*next meeting: T.B.A.

Thurs January 26 ~ 7:15 am

*Reviewed punch list for visitation prep

*Updates on all work to be done, assigned tasks

*Homework: too much to mention :-)

*next meeting: T.B.A.

Wed December 21 ~ 2:15

*Reviewed faculty survey monkey of strengths/needs priorities and formed final “Critical Strengths and Needs” list

*Homework: Rob and Michele prepare for January 11 faculty Meeting outlining next steps in NEASC preparation

*next meeting: T.B.A.

Thurs December 15 ~ 7:15 am

*Met with Standards chairs to discuss Dec 21st work reviewing support documentation/evidence

*Homework: Rob post survey monkey of top strengths and needs to faculty

*next meeting: T.B.A.

Thurs December 8 ~ 7:15 am

*Reviewed upcoming deadlines and organization of upcoming next steps

*next meeting: Thurs December 15 @ 7:15

Mon December 5 ~ 7:15 am

*Completed review of Assessment report

*Homework: Rob post revisions on Scribd

*next meeting: Thurs December 8 @ 7:15

Thurs December 1 ~ 7:15 am

*Began review of Assessment report

*next meeting: Mon December 5 @ 7:15

Tues November 22 ~ 7:15 am

*Completed review of Instruction report

*Homework: Rob post revisions on Scribd

*next meeting: Thurs December 1 @ 7:15

Fri November 18 ~ 7:15 am

*Continued review of Instruction report

*Homework: Rob submit revisions to committee

*next meeting: Tues November 22 @ 7:15

Thurs November 17 ~ 7:15 am

*Continued review of Instruction report

*next meeting: Fri November 18 @ 7:15

Tues November 15 ~ 7:15 am

*Began review of Instruction report

*next meeting: Thurs November 17 @ 7:15

Thurs November 10 ~ 11:25 am

*Completed review of Curriculum report

*Homework: Rob submit to committee, post revisions on Scribd

*next meeting: Tues November 15 @ 7:15

Thurs November 10 ~ 7:15 am

*continued review of Curriculum report

*next meeting: 11:25

Wed November 9 ~ 7:15 am

*Began review of Curriculum report

*next meeting: Thurs November 10 @ 7:15

Mon October 31 ~ 7:15 am

*Completed review of School Resources report

*Homework: Rob post on Scribd

*next meeting: Wed November 9 @ 7:15

Thurs October 27 ~ 7:15 am

*Began review of School Resources report

*next meeting: Mon October 31 @ 7:15

Fri October 21 ~ 7:15 am

*Completed review of School Culture revised report

*Homework: Rob post on Scribd

*next meeting: Thurs October 27 @ 7:15

*Thurs October 20 ~ 7:15 am

*Began review of School Culture revised report

*next meeting: Fri October 21 @ 7:15

Wed October 19 ~ 2:30

*Review of calendar and needs between January and March

*Homework: Rob develop bullet checklist if items to be put into a calendar outline

*next meeting: Thurs October 20 @ 7:15 am

Wed October 12 ~ 7:15 am

*Review of options for completion, posting and approval of School Culture Report

*next two wed meetings for faculty flip-flopped; 19th to be school-wide committee work, 26th for faculty adoption of School Culture

*next meeting: Wed October 19 @ 2:15

Fri October 7 ~ 8:30 am

*Review of initial draft of School Culture report, edits recommended

*next meeting: Wed October 12 @ 7:15

Thurs September 29 ~ 7:15 am

*Review of initial draft of Community Resources report, edits recommended

*Decision made to hand over all Rubric “roll out” work to Leadership Team for this year

*next meeting: Fri October 7 @ 8:30 (inservice day)

Thurs September 8 ~ 7:15 am

*Review of initial draft of Core Values report, edits recommended

*Homework: Jeremie review with his standard committee to submit final edit

*next meeting: TBA

Wed August 31 ~ 10:15

*Standards Reports:

* we need an online repository that will allow for comments underneath

* reports will need to be submitted to Rob the Wednesday morning PRIOR to posting

* the Thursday morning prior to posting the Steering Committee will review the document

* concerns will be brought to the Committee Chair immediately for clarification or further action

*Homework: Rob develop online repository via Bryan Thompson recommendation

*Homework: Rob articulate change in the process to committee chairs

*Homework: Michele check in with areas around school to facilitate technology use/document review

*next meeting: Thurs Sept 8 @ 7:15

Steering Committee Minutes 2010-11

Tues June 21 ~ 1:00

Rubric Work update... Q & A with Lynne and Beth

Reviewed applicants for Editor and voted

Draft calendar - new week by week detailed calendar presented

Rubric workshops will be rolled out on Wednesdays we are NOT Adopting Standards reports

Rubrics for A1, A2 and B reviewed, modified and adopted

next meeting: T.B.A.

Wed June 15 ~ 2:30

*Rubric development on A1, A2 and B

*Rubrics for A1 and A2 drafted, B will be drafted by next Tuesday

*Homework: Loretta & Rob develop ideas for rubric B

*next meeting: Tues June 21 @ 1:00

Wed June 1 ~ 1:00 (block 6)

*Rubric Work update... getting closer all the time

*Connection w/RTI update - still concern that two initiatives are overlapping and we need to connect

*Draft calendar - draft presented of Fall/Winter of next year for consideration

*Editor position to be posted, details discussed surrounding it

*Homework: Rob forward calendar update to Standards Chair

*Homework: Rob post Editor position on YHS news

*Homework: Bob set up adjunct meetings

*next meeting: T.B.A.

Wed May 25 ~ 1:00 (block 6)

*Individual check in - concerns around general timeline, Rubric drafts release timeline, faculty needing more clarity around rubrics and practical application, clarity of connection to RTI

*Rubric Work overview and status - Committee depleted but working diligently

*Rubric connection w/RTI - reviewed connection made with Karen around connecting Expectations Rubrics to RTI

*Standards Committees statuses - all feel like they know where they’re at and what their timelines will be

*Overview of Draft calendar - draft presented of Fall/Winter of next year for consideration

*Editor decision - tabled

*Loose ends - tabled

*next meeting: Wed June 1, 1:00 (block 6)

Tues May 24 ~ 7:15 am (with Standards Committee Chairs)

*Check-in of statuses

*Review immediate and long term needs of each Committee

*next meeting: Wed 25, 1:00 (block 6)

Tues May 10 ~ 7:15 am (with Standards Committee Chairs)

*Update of Rubric Committee work, agreement that they will submit Rubrics as they are deemed ready on an individual basis

*Set agenda items for Wed May 11 afternoon meetings with input from Standards Chairs

*Homework: Carmen and Rob set agenda for Wed May 11 meetings

*Homework: Sue to coordinate a meeting with Standards Chairs for Assessment, Instruction and Curriculum

*next meeting: T.B.A.

Mon April 4 ~ 7:15 am

*assigned facilitator (Michele) for Wed’s faculty meeting to determine final Learning Expectations Language (E and F)

*agreed to move forward with Rubric Committee with goal to deliver to Faculty by May 1st

*discussed possibility of per diem work for each Committee to designate one person to do a preliminary draft for their Standard over the Summer

*determined need to convene Standards Chairs and fill them in with where we’re at and listen to where they are at; address concerns they may currently have

*reviewed Ruth and Jeremie’s NEASC visitation experience

*reviewed logistic need for “collection bins”

*Homework: Loretta and Matt forward new Rubric drafts to Rob

*Homework: Rob to convene Rubric Committee

*Homework: Michele to set up meeting with Standards Chairs

*Homework: Bob to determine if Summer per diem work will be an option for Standards Committee drafts to be developed

*Homework: Jeremie to have filing bins ordered and distributed in conjunction with Barb

*next meeting: T.B.A.

Tues March 22 ~ 1:00 pm

*drafted Learning Expectations language off of faculty ideas from Wed 3/16

*determined voting procedures and protocol for Wed 3/23 Learning Expectations ratification

*next meeting: T.B.A.

Thurs March 10 ~ 7:15 am

*determined next steps and process for determining/voting on core values on Fri 3/11 inservice

*next meeting: T.B.A.

Mon March 7 ~ 2:15 pm

*drafted initial ideas for core values to be submitted for faculty review, edit, alteration on Wed March 9

*next meeting: Thurs March 10 @ 7:15

Tues March 1 ~ 7:15 am

*approved plan to “back up”a bit to finish core values and wordsmith 21st Century Skills

*NEASC meetings for week of the 7th will be devoted to this

*next meeting: Mon March 7 @ 2:15

Wed Feb 9 ~ 2:15 pm

*discussed current concerns among staff... burnout, overtaxed, frustrated - all very real concerns

*Ruth and Michele reported out from Lodging visits; unanimous approval of Stage Neck Inn to host Visiting Team in March 2012

*discussed editor needs, possibilities

*determined with Loretta that there should be multiple types of school-wide writing rubrics

*discussed possible workroom spaces for the Visiting Team

*discussed need to consolidate/clarify Mission, Learning Expectations, et al

*Homework: Loretta to continue developing writing rubric drafts

*Homework: Matt to continue developing critical thinking rubric

*Homework: Bob to investigate editor fee from Middle School NEASC self study report

*next meeting: T.B.A.

Tues Feb 1 ~ 7:15 am

*reviewed and approved new batch of rubrics. Now approved:

* class attendance

* oral project/presentation

* listening

* social skills

* classroom expectations

* goal setting

*Critical Thinking and Writing rubric drafts must be rewritten

*Homework: Loretta to develop writing rubric draft

*Homework: Matt to develop critical thinking rubric

*next meeting: Wed Feb 9 @ 2:15

Thurs Jan 20 ~ 12:00 noon (early release exam day)

*reviewed proposed faculty/LT/NEASC meeting schedule for remainder of year

*gave recommendations for each of the standards the committees felt we currently “do not meet”

*reviewed report from York Harbor Inn visit

*pre-approved 21 Century Learning rubrics for Attendance and Classroom Expectations

*Homework: Rob to present calendar proposal to LT on Jan 26

*Homework: Ruth & Michele to continue lodging visits

*Homework: Rob to disseminate “do not meet” recommendations to committee chairs

*next meeting: Thurs Jan 27 @ 7:15am

Wed Dec 22 ~ 2:30 pm

*rubrics will be completely similar in format but not strict value (“weight” of each may vary from class to class)

*Homework: Ruth & Michele to scope out lodging visits; visiting team accommodations

*next meeting: T.B.A.

Wed Dec 15 ~ 1:00 (block 6)

*LOTS of discussion around many topics...

*we will be developing the rubrics as a steering committee during Standards Committee meeting times, presenting them to the Faculty for formal vote when completed

*rubrics will be completely similar in format and value

*next meeting: Wed Dec 22, faculty meeting time

Thursday Nov 18 ~ 1:00 (block 6)

*budget meeting to prepare for next year’s expenses including committee visit

*outline of work for the next 7 months (added to timeline)

*outline of faculty meeting agenda and goals for both December 1st and 8th (added to timeline)

*Homework: Rob to finish collating data from TEAM discussions from week of November 8

*Homework: Rob & Michele to organize documents for December 1 faculty meeting

*next meeting: T.B.A.

Wednesday Nov 3 ~ 1:00 (block 6)

*organizational meeting for next week’s Community Forum

*next meeting: T.B.A., but only after feedback/input from ALL constituents

Thursday Oct 28 ~ 1:00 (block 6)

*much discussion (and a call to George Edwards) cementing that we have already developed “core values”

*Jeremie distributed Core Values (Pers, Ac Rig & Success...) and accompanying paragraph draft

*Core Values will serve as the starting point for developing a 21st Century Skills list

*Core Values to be discussed and 21st C. skills to be gleaned in:

1. Parent/Community forum on Wed Nov 10th, 7:00 to 8:30 am

2. TEAM (student input) meetings during the week of November 8th

3. Faculty/Learning Community groups at faculty meeting of Wed Nov 3rd

*Homework: Rob and Loretta to develop 4 day discussion organization for TEAMs

*Homework: Ruth (with help/input) to set up phone list, call to invite folks to the Nov 10 forum

*Homework: Michele to organize pre-forum “packet” to be mailed out beforehand

*Homework: Rob to organize faculty discussion for Nov 3 meeting

*next meeting: T.B.A., but only after feedback/input from ALL constituents

Monday Oct 25 ~ 7:15 am

*Reviewed need for developing 21st Century skills work

*Decided to be initial ad hoc committee for purpose of beginning process

*Homework: Rob to set up link for the 21st Century Skills guidebook

*next meeting: Thurs October 28 @ 12:45 (block 6)

Wednesday Oct 20 ~ 12:00 noon

*spent the hour with guest, George Edwards

*information around process shared, and questions fielded and answered

*next meeting: T.B.A.

Wednesday Oct 6 ~ 7:15 am

*Opinion Surveys are ready to go!

*Reviewed proposed timeline for dissemination, approved initial steps for Parents survey

*We need to meet again to hammer out logistics for giving the student survey

*Homework: Jeremie to send “announcement” e-mail in preparation for Friday’s Parent Survey release

*Homework: Jeremie to release parent surveys this Friday

*Homework: Michele to coordinate pilot of TEAMs taking of surveys next Tuesday

*Homework: Ruth to coordinate school wide TEAMs taking of surveys this month

*Homework: Rob to send out Teacher surveys for completion next Wed OR by the 20th

*next meeting: Wed October 20 @ noon

Friday Oct 1 ~ 2:00 pm

*Opinion Surveys are ready to go!

*Reviewed proposed timeline for dissemination, approved initial steps for Parents survey

*We need to meet again to hammer out logistics for giving the student survey

*Homework: Michele and Ruth to find out how many computers we can access at once

*Homework: Rob to generate article in local papers

*next meeting: Wed October 6 @ 7:15 am

Thursday Sept 30 ~ 1:15pm (early release day meeting)

*Update on self study guide distribution

*Discussion around dissemination of parent surveys

1. Alert Now would be ideal for electronic

2. let’s use the established surveys

*We need to determine the logistics/times of Committee meetings for the duration of the school year

*A faculty member requested transfer between committees, action accepted with approval from both committee chairs

*Homework: Bob to set up meeting with Henry S. to discuss possible options for extended committee meeting times

*Homework: Michele to set up meal/food for George Edwards’ visit on October 20

*Homework: Ruth to remind staff in e-mail to attempt to get coverage “in house” as first option for meeting release time

*Homework: Rob to get Opinion Survey info

*Homework: Rob to copy Self-Study guides for Steering Committee members

*next meeting: Wed October 20 @ noon (then changed to Wed Oct 6)

Steering Committee Minutes 2009-10

Tuesday April 13 ~ 7:15am

* Finalized draft list of committee assignments

*Homework: Rob double check assignments with chairs and send out to staff for approval

*next meeting: none set

Tuesday April 6 ~ 7:15am

*Met with all committee chairs to outline general expectations between now and the end of the school year:

1. review the NEASC web page for 2011 standards, explanations and examples

2. meet with your committee members to give a general introduction by mid June

*Homework: Rob create draft working document of assignments for next meeting

*next meeting: Tue, April 13 @ 7:15am

Tuesday March 16 ~ 7:15am

*Timeline developed for the weeks leading up to April Vacation:

Wed March 17 -

Faculty Meeting announcement of committee chairs & web page

Mon March 29

SurveyMonkey released to gather requests for committee placements

Fri April 2 -

Survey Monkey closes, placements begin to get made

Tue April 6 - am

introductory meeting with S.C. and newly assigned committee chairs

Tue April 13 - am

S.C. meeting to finalize committee assignments

Fri April 16

committee assignments released

*Homework: Rob create web page, write article/recruit community participation for Education Connection

*Homework: Rob & Bob create SurveyMonkey for general YHS use (over 100 feedback capacity)

*Homework: Ruth make some exploratory general community contacts

*next meeting: Tue, April 6 @ 7:15am

Tuesday March 2 ~ 7:15am

*Discussion of committee chair recommendations

*1st choice recommendations made with S.C. members designated to make contacts

*Homework: ALL e-mail S.C. members with updates as you get them (yeas or nays)

*next meeting: Tue, March 16 @ 7:15am

Thursday February 11 ~ 7:15am

*Introductory meeting with full, newly formed Steering Committee

*Reviewed general timeline and immediate charge

*Discussed need to get standards committees selected, beginning with chair assignments

*Homework: ALL have individual recommendations e-mailed to Matt by 2/26

*Homework: Matt collate/organize committee chair recommendations

*next meeting: Tue, March 2 @ 7:15am

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